Job Description

Job Title: Records Management/Document Control Coordinator

Type of Position: Contract - Full-Time

Schedule: 8:00am-5:00pm Monday-Friday 

Pay: $22.00-$25.00/hour

Location: Houston, TX 77054

Smarter HR Solutions is currently seeking a candidates for our Records Management/Document Control Coordinator position with our Community Services client. This position requires a candidate who has strong written & verbal communication skills, great attention to detail, information management and record management experience and strong organizational skills. This Records Management/Document Control Coordinator role is a full-time contract on-site role located in Houston, TX. As a Records Management/Document Control Specialist, the responsibilities will be managing and maintaining records, and ensuring compliance with legal and regulatory requirements. The day-to-day tasks will include organizing and classifying records, developing retention policies, and implementing efficient record-keeping systems.

Requirements

• Strong knowledge of records management principles and best practices.
  
• Experience with implementing and managing electronic and digital record management systems.
  
• Familiarity with legal and regulatory requirements related to records management.
  
• Hands-on experience with archiving as well as experience in creating file structures for saving archives.
  
• Organize and digitize files for easy retrieval.
  
• Experience scanning and cataloging new and existing documents.
  
• Implement metadata and taxonomy systems for efficient record organization.
  
• Conduct quality checks on records to ensure accuracy and completeness.
  
• Excellent organizational and time management skills.
  
• Attention to detail and accuracy.
  
• Strong written and verbal communication skills.
  
• Ability to work independently and as part of a team.
  
• PREVIOUS LIBRARIAN EXPERIENCE A HUGE PLUS!!
  
• OPEN TEXT EXPERIENCE IS A HUGE PLUS!!
  
• An Associate's degree in a relevant field is required. A bachelor's degree in Information Management, Library Science, or a related field is highly preferred.
  
• Relevant certifications in Records Management are a plus
  

• Proven experience in Records Management, Administrative Support, or related field.
  
• Familiarity with compliance management and regulatory requirements.
  
• Knowledge of information management best practices.
  
• Proficiency in proofreading and attention to detail.
  
• Experience with file digitization processes.
  
• Familiarity with metadata, taxonomy, and file organization systems.
  

Other Duties

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Reporting Relationships

Reports To Position: Assistant Director of Public Information

Supervises Positions: None

Equal Opportunity Statement

This Employer is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.

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