Job Description

The Office Manager is essential in managing daily operations at the corporate office, providing high-level administrative and operational support to the executive team. This role ensures a professional and efficient office environment that aligns with the company's strategic goals, serving as the liaison among the executive team, Human Resources, and employees. Exceptional organizational skills, attention to detail, and effective multitasking abilities are paramount.

Core Responsibilities:

• Oversee overall office operations to promote a productive workplace.
• Manage vendor relationships, office supplies, and equipment to maintain an optimal environment.
• Act as the primary contact between departments, executives, and external stakeholders to ensure clear communication.
• Manage office expenses, process invoices, handle vendor contracts, and coordinate corporate travel.
• Ensure smooth internal and external communications through daily office oversight.
• Implement and maintain office policies to enhance efficiency.
• Manage mail sorting, coding, routing, and the distribution of publications.
• Procure and maintain weekly office supplies and amenities.
• Review and process invoices via PayScan.
• Schedule and coordinate meetings, conferences, and travel for the executive team.
• Manage corporate events, including vendor relations, budgeting, and logistics.
• Perform administrative tasks, including filing, photocopying, and document management.
• Coordinate document signings for executives, serving as the office notary.
• Execute specialized projects as required
• Oversee Letter of Credit procedures and reconciliation.
• Reconcile and process credit card expenses for select executives using Concur.

Requirements:

• Bachelor's degree preferred or 5 to 7 years of experience as an Executive Assistant supporting multiple executives, preferably in corporate real estate or related fields.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Strong initiative, problem-solving skills, and attention to detail, with effective multitasking capability.

Job Tags

Similar Jobs