Executive Assistant / Office Manager Job at Career Group, San Francisco, CA

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  • Career Group
  • San Francisco, CA

Job Description

Our client, a global hedge fund is seeking an Executive Assistant / Office Manager to join their San Francisco team. In this role, you will support a team of Portfolio Managers, managing a diverse workload and prioritizing tasks in a fast-paced environment. This position requires about 70% Executive Assistant support to the Portfolio Managers, and about 30% Office Management.

**This is a hybrid, temp-to-perm role in San Francisco. Pay will be $110k annually**

What you’ll do:

  • Responsible for extensive scheduling and calendar management
  • Arrange domestic and international travel plans, monitoring budget levels
  • Screen and filter emails/incoming calls and answer meeting requests
  • Manage complex calendar and travel plans, monitoring budget levels
  • Compile extensive expense reports through Navan
  • Perform general administrative duties and ad-hoc projects as needed
  • Greet visitors and coordinate an upcoming office move
  • Stock kitchen and coordinate catering needs
  • Receive and send mail packages

What you bring:

  • Bachelor’s degree
  • Minimum 3+ years of high-level support experience; nonprofit or professional services environment is preferred
  • Strong communication skills and excellent independent judgment
  • Highly skilled in MS Office (Word, Excel, PowerPoint)
  • Excited to collaborate with others on strategic projects and daily operations
  • Efficient time management and strong sense of urgency
  • Highly organized with the ability to multitask and prioritize workload
  • Enthusiastic and positive about your role in the company’s success

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Job Tags

Permanent employment, Temporary work,

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