Bookkeeper / Office Manager Job at Potted UP, Boston, MA

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  • Potted UP
  • Boston, MA

Job Description

POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA. Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client’s landscape goals. We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP.

Bookkeeper / Office Manager

The Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business. The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees.

Responsibilities

  • Maintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll
  • Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgers
  • Process financial transactions and pay invoices in a timely manner
  • Daily posting of financial transactions in QuickBooks,
  • Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3 rd of each month
  • Monitor contract deliverables to ensure Potted Up is providing services within client approved budget
  • Prepare financial documents for monthly, quarterly and annual taxes
  • Assist in generating sales by preparing proposal templates
  • Work with Director of Operations to prepare weekly gardening maintenance delivery appointments
  • Manage benefits administration
  • Answers telephone, respond to general emails
  • Maintains senior leadership calendars and assist with emails
  • Maintains office files – electronic and hardcopy
  • Ordering supplies
  • Post job notices, coordinate interview process and oversee on-boarding of new employees
  • Coordinate social media: Instagram, Facebook, Indeed

Experienced required for this position:

  • Bachelor Degree or Business Administration Diploma preferred
  • 2-3 years prior bookkeeping experience
  • Proficiency in QuickBooks - online
  • Strong knowledge of the following Software/Technology:
  • Copper (gmail integrated CRM)
  • Microsoft Office Suite (Excel, Word, Power-point)
  • Web usage, updates
  • Social media – Facebook, Instagram, etc.
  • Google calendar, Gmail, Dropbox
  • Customer service and relation skills
  • Ability to multi-task and good time management skills
  • Excellent verbal and written communications 

Benefits:

We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment. Benefits include:

  • Paid Vacation Time & Holidays
  • Paid Sick Time
  • Retirement program with company match (401K)
  • Annual Bonus Program
  • Educational and Licensing reimbursement 

Job Tags

Holiday work, Full time, Contract work,

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